Version 1.3
February 01, 2024
1. Data Controller Identification
Intellectra, a subsidiary of H Smarttech Ltd, referred to as “we,” “our,” and “us,” along with any affiliated companies, is registered in England and Wales under number 09681402. Our registered office is located at 25 Brownhill Road, Chandlers Ford, SO53 2EB. Intellectra is the data controller for the information you provide unless otherwise stated. For queries about our data handling processes or this document, contact our Data Protection Officer at privacy@Intellectra.com.
Please also refer to our Terms & Conditions for a detailed explanation of our website’s objectives, mission, and data protection measures. Additional information on how we use and protect your personal data can be found in our Cookies Policy.
2. Information Collected
The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) ensures the protection of individuals with regard to the processing of personal data and the free movement of such data. Under the GDPR, personal data is defined as any information relating to an identified or identifiable natural person.
When users fill out our Contact Us form, we request identification data (first and last name), contact data (email), and professional data (role & company), though only identification and contact data are mandatory. The categories of personal data collected will vary based on the user’s interaction with our website.
We do not request personal data related to racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health, sex life, genetic or biometric data, or sexual orientation without the express and free consent of the individual concerned.
3. Purpose of Data Processing
Personal data will only be used for the following purposes:
- Communication and clarification.
- Processing information requests.
- Verifying, maintaining, and developing systems or statistics.
- Accessing Intellectra’s technology and developments.
- Managing spontaneous applications and recruitment processes.
- Newsletter distribution.
- Branding purposes.
Intellectra ensures the confidentiality of all personal data provided, employing appropriate techniques to secure data and prevent loss or manipulation. However, data flows in open, uncontrolled networks may be at risk of unauthorized access, for which Intellectra is not liable.
4. Data Transfer
Intellectra will not transfer personal data to third parties without the user’s prior consent, unless legally obligated or if there is a legitimate interest with appropriate safeguards. Consent will always be clearly requested and can be withdrawn by the user at any time.
5. User Rights
Under the GDPR, users have the right to information, access, rectification, erasure, limitation, portability, opposition, and withdrawal of consent. These rights can be exercised by submitting a written request to Intellectra at 25 Brownhill Road, Chandlers Ford, SO53 2EB. Requests must specify the nature of the claim and include user identification. Identity verification is required to ensure the request is not made by an unauthorized third party.
6. Security Measures
Intellectra has implemented necessary technical and organizational security measures to protect personal data from alteration, loss, unauthorized treatment, and access. Data is stored securely and encrypted. Secure browser communications can be identified by a lock symbol or “HTTPS” in the address bar. However, as internet security is not absolute, data transmitted over open networks may be at risk, which Intellectra cannot be held responsible for.
7. Data Retention
Personal data is retained by Intellectra for the purposes described herein and to confirm website registration and rights exercise, in accordance with supervisory entities’ guidelines.
8. Additional Considerations
Intellectra is not responsible for third-party acts or omissions, including links to other websites and their contents. In the event of a merger, division, transformation, dissolution, or insolvency, personal data may be transferred as a commercial asset in compliance with applicable laws, maintaining user rights.
Intellectra reserves the right to amend this policy in response to legislative or commercial changes. Users should review the policy regularly or each time they access the website.
For more information, contact us at privacy@Intellectra.com.
9. Cookie Policy
Read Intellectra’s Cookies Policy here.
10. Terms & Conditions
Read Intellectra’s Terms & Conditions here.
11. Supervisory Authority
Users have the right to submit complaints regarding data protection to the competent supervisory authority.
12. Policy Updates
Intellectra may update this Privacy Policy at any time. Users are advised to check the policy regularly and/or each time they access the website, where changes will be prominently advertised and easily accessible.
Intellectra 